The gap between one tenant leaving and the next arriving is short, so refurbishment needs a clear plan. This guide covers what to assess, how to settle responsibilities and what should be checked before occupation.
Which areas to assess
- Finishes: floors, walls, ceilings and doors.
- Fixtures, lighting and visible electrical and plumbing items.
- Washrooms and pantry areas, which wear fastest.
- Condition left by the previous tenant against the lease terms.
Clarifying responsibilities
Before pricing, agree in writing what the landlord will do, what the incoming tenant will do and what each side expects at handover. Disputes in this period usually come from unclear responsibilities, not from the work itself.
Repair versus upgrade
Decide which items simply need repair to reach an acceptable standard and which are worth upgrading for the next lease. Separating the two keeps the budget honest and the programme short.
What can delay readiness
- Hidden defects discovered once surfaces are opened.
- Late decisions on finishes or scope.
- Access and working-hour limits in the building.
- Long-lead items such as special fixtures.
Before occupation
Walk the space with the landlord and, where possible, the incoming tenant against the agreed scope, record any open items with owners and dates and keep the records.
Questions clients ask
How should responsibilities be clarified?
In writing, before pricing, covering what each party will do and the condition expected at handover.
What should be checked before occupation?
Finishes, fixtures, working services, cleanliness and the list of any open items.
How SADEED supports landlords and tenants
The SADEED Revive programme assesses condition, prices the agreed scope and delivers refurbishment to a date, with records kept for both sides.
Preparing a unit for a new tenant?
Related guides
- Building Maintenance or Renovation: How to Choose the Right Scope
- Planning Commercial Renovation Without Losing Control of Scope and Budget
- Commercial Project Handover: Documents, Inspections and Responsibilities
- Revive renovation programme
- Request a site visit
Last reviewed: October 2026. This guide is general information; requirements vary by property, scope and authority.