A site visit is most useful when the right information and people are ready. This checklist helps owners and managers prepare a commercial property for inspection, quotation and planned works.
What should be ready for the visit
- An access contact who can open every area to be inspected.
- A list of known defects, with where and when they appear.
- Existing drawings, even if incomplete.
- Photographs where permitted, and earlier repair records.
- Information about services, restricted areas and operating hours.
- A clear statement of the outcome you want.
Who should attend
Someone who knows the property history, someone who can make decisions and the building management contact where access or rules apply. Fewer return visits means a faster, more accurate proposal.
What if drawings are unavailable
That is common. The visit can include measuring and recording conditions, and the proposal will say which dimensions and conditions were measured and which are assumed.
What happens after the inspection
Findings are written up, questions are clarified and a scoped proposal follows, with assumptions, exclusions and options. For maintenance, a report with recommended next steps is typical.
Questions clients ask
What should be ready for the visit?
Access, a list of known issues, any drawings and photographs, and a clear statement of the outcome you want.
Who should attend?
A person who knows the property, a decision-maker and building management where relevant.
How SADEED runs a site visit
SADEED visits the property, records conditions, asks the questions that shape the scope and follows with a written proposal. Every enquiry is acknowledged within one business day.
Ready to arrange a site visit?
Related guides
- From Site Visit to Quotation: What Happens Before a Commercial Proposal Is Issued?
- How to Prepare a Useful Brief Before Requesting a Fit-Out Quote
- Maintenance for Occupied Buildings: Access, Safety and Communication
- Care maintenance programme
- Request a site visit
Last reviewed: October 2026. This guide is general information; requirements vary by property, scope and authority.