Changes are normal on interior projects. Problems start when they are agreed informally. This guide explains a simple, written way to manage variation orders so the final account matches what was approved. The contract terms always govern.
What counts as a variation
A variation is a change to the agreed scope, specification or programme, requested by the client or required by a condition that was not known. Finishing contracted work that is incomplete is not a variation; it is part of the original scope.
A simple process
- Request: the change is raised and described clearly.
- Assessment: the effect on cost and programme is worked out.
- Approval: the client approves in writing before the work proceeds.
- Implementation: the change is carried out and recorded.
- Update: drawings, programme and account are updated.
Why approve before work proceeds
Approval after the fact leaves both sides arguing over what was agreed. A short written approval protects the client from surprises and the contractor from unpaid work.
What if urgent action is needed
If something unsafe or damaging must be dealt with immediately, make it safe first, inform the client at once and record what was done and why. Anything beyond making it safe then follows the normal process.
Effect on completion and the final account
Each approved variation should state whether it changes the completion date. When the log of approved changes is kept up to date, the final account becomes a matter of adding up what was agreed.
Questions clients ask
Is every extra request a variation?
Only if it changes the agreed scope. Completing work that was already contracted is not a variation.
Who should approve changes?
The person named in the contract as authorised, in writing, before the change proceeds.
How SADEED manages changes
SADEED does not proceed with work outside the agreed scope without written approval, and keeps a running record so the final account reflects what was approved.
Want a clear change process written into your project?
Related guides
- How SADEED Manages Scope, Risks and Unknown Site Conditions
- Commercial Fit-Out Cost in Dubai: What Influences the Final Price?
- Planning Commercial Renovation Without Losing Control of Scope and Budget
- Design & Build programme
- Request a site visit
Last reviewed: October 2026. This guide is general information; requirements vary by property, scope and authority.